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Carry Over Vacation Pay

Jodie Osborne
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We switched to Sage effective Jan 01, 2026. How do I enter the carry over vacation pay from our previous pay system? I was positive I had done this but am unable to find it and on their paystub it only shows what has been earned since the change over.

Thank you,

Jodie

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  • 0
    Suggested

    Hello  and thank you for using the Sage community hub.

    For Sage Cloud Payroll, prior-system vacation must be entered as a conversion / opening balance per employee

    You can only enter your employee year to date values during your first pay run in Sage Payroll.

    After creating your first pay run schedule, you are presented with a list of your employees.

    1. To enter an employee's year to date values, select the employee.

    2. Enter their values as required in the Conversion Value section

      Here is a screenshot for your assistance as an example

      If you've already finalized the first payrun but haven't yet recorded any payments, or haven't processed too many payruns since Jan 1st, you might consider reverting the payruns to go back to the first payrun, and make the correction in that first payrun.

      If reverting is not an option, the alternative would be to make the adjustment in the next payrun

      Here are a few article to provide you with guidance depending on your situation

      How to process your first payrun in Sage and include conversion values

      How to revert and correct a payrun

      How to edit/adjust  taxes and other amounts when processing a payrun

      Happy to help further if you require additional assistance, please contact us via the support channel in chats, and one of our product expert can guide you through the process.

      If this helps, please mark it as verified Slight smileWhite check mark 

      Thank you for being a valued Sage customer and have a great day.

  • 0 in reply to Mohamed Cisse

    How do I enter the vacation money to each employee if all the pay runs have been finalized? 

  • +1 in reply to Jodie Osborne
    Verified Answer

    AS an alternative, you can use the following pay run, select the name of each employee one at a time, choose to edit/adjust taxes and other amounts, and at the very bottom, you can use the "Vacation Earned" field to enter the missing vacation amount to account for it, along with the vacation earned on the next pay run itself.

    If you need us to walk you through it, please contact the support team via chat in Sage Payroll and one of our agents will guide you through the process.

    Regards.

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  • +1 in reply to Jodie Osborne
    Verified Answer

    AS an alternative, you can use the following pay run, select the name of each employee one at a time, choose to edit/adjust taxes and other amounts, and at the very bottom, you can use the "Vacation Earned" field to enter the missing vacation amount to account for it, along with the vacation earned on the next pay run itself.

    If you need us to walk you through it, please contact the support team via chat in Sage Payroll and one of our agents will guide you through the process.

    Regards.

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