Reimbursement of an employee for a vendor invoice

Question

I am using Sage50 Premium CA 2021. I have an employee who paid for a vendor invoice (ink for a printer). How can I pay the invoice and reimburse the employee?

Richard S. Ridings · Accepted Answer

You probably need to be more clear with your question but if I make a few assumptions, you want to record the invoice under the original vendor's name and show the payment was made to the employee. I don't you really want to pay the original vendor and the employee for the same invoice as you indicated in your question. 
 If so, then there are several ways to handle this but the easiest I have found is to set up your employee as a vendor and pay the employee for the invoice under the employee's name and list the original vendor name and invoice number in the Invoice number box and in the Description of the invoice (as indicated by A. Kinneard ). 
 The harder way is to set up the employee as a vendor. Setup the employee then as a credit card with his/her own liability account. Then record the invoice under the vendor name and Paid by Employee. Then set up a vendor invoice under the employee's name and use the G/L Liability account you set up for the employee as a credit card, as the account to post the expense instead of a normal expense account. Do not include any sales taxes on this entry, only the full amount of the invoice paid by the employee. Then cut the cheque or use whatever other payment method for the employee's payment. 
 There is another way but it involves just using a clearing account and you are really already doing that with the use of a credit card. 
 If you want (and I usually recommend that people do this), create a copy of your company file and do this setup in the dummy file until you are comfortable that you have the setup correct. Then do it in the live file.

MCJP · Answer

I decided to go with the simplest, which was to create an invoice with the employee as vendor, and referring to the invoice from the original vendor. Thanks to all.

Sage 50 Canada

Reimbursement of an employee for a vendor invoice

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