Purchase Orders

Question

If you create a purchase order, will it pull the numbers out of your inventory and put them on hold? Or how can I go about doing that so that my inventory can be put on hold?

Erzsi_I · Answer

Hi SharJan , 
 Thanks for reaching out. When you create a purchase order in Sage 50, it does not automatically put inventory items on hold. However, you can manage your inventory effectively by monitoring the quantities on your purchase orders. 
 If you need to ensure that inventory is not allocated elsewhere, you might manually adjust the available inventory in Sage 50 to reflect that those items are committed to the purchase orders. Here's a quick guide on managing the inventory quantities:

Voiding a Purchase Order : If you wish to void a purchase order, open the specific order and use the "Remove Purchase Order or Quote" option in the top menu. This option is unavailable if the order has already been invoiced.

Removing Sales or Purchase Orders : You can remove an order by either converting it to an invoice, using the "Remove Order or Quote" icon, or adjusting the order's quantity column to zero.

Converting a Purchase Order : To convert a purchase order to a purchase invoice, ensure you input the quantity and amount on the invoice. You'll receive a confirmation that the order has been filled and removed from the system.

Remember, Sage 50 does not allow for negative quantities in purchase orders. Use the Purchase Invoice to record actual amounts received and make adjustments as needed. 
 For more detailed steps, please refer to these articles on our Knowledgebase: 
 
 How to void a purchase order 
 Removing a sales or purchase order 
 Converting a purchase order 
 Error handling for negative quantity ordered 
 
 If this helps please mark it as verified :) 
 Warm Regards, Erzsi

Sage 50 Canada

Purchase Orders

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