Using SAGE 50 2026
An employee was overpaid for vacation and it was never caught. Employee is no longer active and I want to zero out Vacation Payable on the GL for the past two years. As I cannot post directly to that account, what would be my option?
Thank you!
Hi Deborah - you will first have to determine to which employee this overpayment relates. It sounds like you might have determined that already. Make the employee active if he/she is not already. In the payroll module, make a cheque for that employee (make certain that the net pay is zero before continuing...ie. if they were set up for a salary, it would populate so you would need to remove all earnings at this point). Should look like this:
On the Vacation tab, put a negative number that equals the overpayment on line "Vacation Earned" and under "Amount"...this should clear the Vacation Owed and should look like this (note that the Net Pay is zero and Sage will not produce a T4 for this employee):
Once you post it, the Vacation Pay general ledger account should clear by that amount and the offset will be to Wages. Don't forget to make the employee inactive.
Hope this helps.
