Is it possible to unlink accounts to do the year end entries and then relink them after doing the entries

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I need to post to accounts receivable, accounts payable and prepayments for my adjusting journal entries so I need to unlink and relink afterwards without affecting my data integrity.  Is this possible?

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  • +1
    verified answer

    Please read this entire reply before doing anything - you can louse things up quite badly if you get this wrong.

    It is possible to unlink accounts / post yearend entries / relink accounts.  However, this WILL AFFECT YOUR DATA INTEGRITY.  If your data integrity is currently bad, and the AJE's will fix the problem, then doing the unlink / post / relink process is a good thing.  However, if your data integrity is currently OK, the process will make a mess.

    Assuming your data integrity is currently good, then in order to keep it that way you will have to make the entries a different way.  Your choices:

    - If an AJE relates specifically to one particular customer (for receivables) or vendor (for payables), then figure out how to make the entry to that customer or vendor's account within receivables/payables.  For example, you may need to enter an additional 'invoice' or an additional 'receipt'.

    - If an AJE doesn't relate specifically to one particular customer or vendor, then you'll want to use a separate, unlinked account when making the adjusting journal entries.  For example, 'Receivables - yearend adjustments' instead of the linked 'Receivables' account.

    You may wish to discuss these options with your yearend accountant and see if they have suggestions for which method is best for which AJE.

Reply
  • +1
    verified answer

    Please read this entire reply before doing anything - you can louse things up quite badly if you get this wrong.

    It is possible to unlink accounts / post yearend entries / relink accounts.  However, this WILL AFFECT YOUR DATA INTEGRITY.  If your data integrity is currently bad, and the AJE's will fix the problem, then doing the unlink / post / relink process is a good thing.  However, if your data integrity is currently OK, the process will make a mess.

    Assuming your data integrity is currently good, then in order to keep it that way you will have to make the entries a different way.  Your choices:

    - If an AJE relates specifically to one particular customer (for receivables) or vendor (for payables), then figure out how to make the entry to that customer or vendor's account within receivables/payables.  For example, you may need to enter an additional 'invoice' or an additional 'receipt'.

    - If an AJE doesn't relate specifically to one particular customer or vendor, then you'll want to use a separate, unlinked account when making the adjusting journal entries.  For example, 'Receivables - yearend adjustments' instead of the linked 'Receivables' account.

    You may wish to discuss these options with your yearend accountant and see if they have suggestions for which method is best for which AJE.

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