Purchase Order

Question

I am wondering if someone can tell me the proper steps for creating and receiving items in a Purchase Order. Also how to remove an accidentally closed Purchase Order.

Erzsi_I · Answer

Hi Todd Sales , 
 Thanks for reaching out with your queries about managing Purchase Orders (POs) in Sage BusinessVision. Here&rsquo;s a guide to assist you with both creating/receiving items in a PO and addressing an accidentally closed PO :

Creating and Receiving Items in a Purchase Order : 
 
 In Sage BusinessVision, to create a PO, navigate to the Purchase Order module and select the option to create a new order. Enter the necessary details like supplier, items, and quantities. Once the items are received, update the PO to reflect the received quantities, ensuring accurate tracking.

Removing an Accidentally Closed Purchase Order : 
 
 If a PO is accidentally closed in Sage BusinessVision, it cannot be reopened. However, you can create a new PO using the copy feature. Go to Purchase Analysis, find the closed PO by its number, and use the 'Copy as new P.O.' function to duplicate its details into a new PO. Make any necessary adjustments and save the new PO.

Adjusting Received Quantities on a Purchase Order : 
 
 To adjust the received quantities on a PO:
 
 Click 'Edit', then 'Purchase Order', followed by 'Details'. 
 Select the P.O. Number you wish to adjust. 
 In the 'Received qty.' field, enter a negative quantity to reverse the amount previously received. 
 Press 'Enter' or 'Tab' to confirm, repeating on other lines as needed. 
 Finally, click the 'Save' icon to apply the changes.

Please let us know if you require further assistance or if there are any other questions we can help with. 
 Warm Regards, Erzsi

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