If the owner pays for parts or fuel out of their own pocket, you’ll typically record it as either an owner contribution or a personal expense reimbursement, depending on your setup.

If it's an owner contribution, where the owner is putting money into the business to cover these costs, you’d record the expense as usual and then credit an Owner’s Equity or Capital account to reflect that contribution.

On the other hand, if the owner is expecting to be reimbursed, you’d treat it as a personal expense reimbursement. In this case, you’d record the expense and create a payable to the owner (kind of like an accounts payable, but specifically for the owner), which will be cleared once you reimburse them.

Essentially, you’re making sure the expense is tracked and that the owner’s finances are properly reflected. It's always a good idea to check in with your accountant or bookkeeper to make sure you’re handling it the right way for your specific business structure.

Hope that helps!

Thank you for your answer. I am not an accountant and do my own inputting. Could you please break it down further as to how I would set this up in my Sage Accounting. I have a Vendor Bill that has been paid for by me. How do I show that transaction for the bill, then how can I track how much the company would owe me?