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MODULR COMPLIANCE CHECKS

Hi. I'm a treasurer of a charity using Sage payroll and accounts. 

I'm not sure that this is the appropriate place to ask my question but I've wasted too much time trying to find an appropriate person at Sage to speak to or email.

Sage use a Financial Institution called Modulr Finance to make direct payments to suppliers and for payroll payments. We've been using this facility for over 2 years and Modulr are suddenly requesting full residential details and dates of birth of all our trustees for their compliance checks. I'm used to having ID checks through 'electronic verification' but Modulr are saying that they have not been able to electronically check any of our trustees and are now requesting copies of identity documents (passports, utility bills etc) to verify ID's of all trustees. Understandably most trustees are unwilling to provide such documents to some financial institution they've never heard of. They can see no reason why they should have to verify their ID's in particular since they have no access to any payment or other bank processes within the charity. 

Have other Sage/Modulr users come across this?

Parents
  • Certainly! Here’s a draft response you can use to address the situation with Modulr Finance:


    Dear [Modulr Finance Support Team],

    I am writing to you as the treasurer of [Goerge cresson ], which has been using Sage payroll and accounts, along with Modulr Finance, for over two years. Recently, we received a request from Modulr for full residential details and dates of birth of all our trustees for compliance checks.

    While we understand the importance of compliance with anti-money laundering (AML) and know your customer (KYC) regulations, our trustees are understandably hesitant to provide sensitive personal information such as copies of passports and utility bills to a financial institution they are not familiar with. They have no access to any payment or other bank processes within the charity, which adds to their concerns.

    Could you please provide more context on why electronic verification was not successful and why these documents are necessary? Additionally, we would appreciate information on the data protection measures Modulr has in place to safeguard the personal information of our trustees.

    We are committed to ensuring compliance with all necessary regulations and would like to find a solution that addresses both Modulr’s requirements and our trustees’ concerns.

    Thank you for your understanding and assistance.

    Best regards,

    [Nehra]
    Treasurer, []


    Feel free to adjust the wording to better fit your style or add any additional details specific to your situation. If you need further assistance, let me know!

Reply
  • Certainly! Here’s a draft response you can use to address the situation with Modulr Finance:


    Dear [Modulr Finance Support Team],

    I am writing to you as the treasurer of [Goerge cresson ], which has been using Sage payroll and accounts, along with Modulr Finance, for over two years. Recently, we received a request from Modulr for full residential details and dates of birth of all our trustees for compliance checks.

    While we understand the importance of compliance with anti-money laundering (AML) and know your customer (KYC) regulations, our trustees are understandably hesitant to provide sensitive personal information such as copies of passports and utility bills to a financial institution they are not familiar with. They have no access to any payment or other bank processes within the charity, which adds to their concerns.

    Could you please provide more context on why electronic verification was not successful and why these documents are necessary? Additionally, we would appreciate information on the data protection measures Modulr has in place to safeguard the personal information of our trustees.

    We are committed to ensuring compliance with all necessary regulations and would like to find a solution that addresses both Modulr’s requirements and our trustees’ concerns.

    Thank you for your understanding and assistance.

    Best regards,

    [Nehra]
    Treasurer, []


    Feel free to adjust the wording to better fit your style or add any additional details specific to your situation. If you need further assistance, let me know!

Children
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