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JaniceB

Welcome to your July Support Bulletin

Posted By

We’re covering what employers need to know about P800 tax letters, changes to employee benefits, and how to handle HMRC submissions with confidence.

You’ll also find tips for managing payroll at month end, using your software more effectively, and paying staff taking holidays. Plus, a chance to shape future topics.

P800 tax letters: What you need to know as an employer

After the tax year ends in April, HMRC reviews the PAYE data you’ve submitted. If an employee has paid too much or too little tax, HMRC sends them a P800 letter. 

The letter explains the difference and what action the employee needs to take. 

Read more on P800 tax calculation letters.

Changes to how you process and submit employee benefits

HMRC has pushed back the start date for mandatory payrolling of benefits in kind—from 6 April 2026 to 6 April 2027. This change will replace the use of P11Ds. Stay informed with the planned HMRC changes to P11D submissions and making payrolling benefits mandatory.

Getting HMRC submissions right

Each time you pay your employees, you must send a full payment submission (FPS) to HMRC. You might also need to submit an employer payment summary (EPS). Not sure what’s required when? Our Help Centre has everything you need to know.

Payroll tasks at month end

Brush up on your payroll skills and get confident with key month end payroll tasks. Join our expert on 31 July at 11am for a live session covering: The P32 report and the employer payment summary, claiming employment allowance and reconciling your reports. Register now.

Access HMRC notices directly through your software

With electronic notifications enabled, you can receive and action HMRC notices directly in your payroll system via the IR Secure Mailbox. It helps you stay on top of employee tax, loan, and NI updates—saving time and reducing manual checks. More on the IR Secure Mailbox and notifications.

Learn more about your software

Join our experts this July for live webinars designed to help you work smarter. We’ll cover topics like sick pay, maternity pay, online payslips, HMRC submissions and running a pay run. We pack each session with practical tips to boost your confidence and sharpen your payroll knowledge. View the latest webinars for Sage 50 Payroll. 

Planning for staff holidays?

When an employee takes annual leave, you can include their holiday pay in their usual salary or show it separately on their payslip. Read more on how to record holiday pay to an employee.

Got an idea for a topic?

Let us know what you’d like to see in a future edition of the Support Bulletin. Just login and reply below with your suggestions. We'd love to hear from you.

    • It would be great to know how to payroll occasional benefits. We are a football club and pay agents on behalf of players - but only maybe once or twice a year. How do I process this in my payroll? Thanks 

    • in reply to Suzanne Kidd

      Hi Suzanne,

      Thanks for your post.

      If the benefits are occasional, this suggests they may be more suited to P11D than Payroll, as you can apply date ranges in P11D. We'd recommend confirming this with HMRC. 

      Andy,
      Sage UKI

    • We have recently changed how our pension payments are calculate from between the upper and lower limit to it being based on basic pay and removing the limits, the template letter that are currently being produced now show the wrong information, a webinar on explaining how to either amending the letters or how to create a new letter or select a new letter which will automatically be produce would be good.  As i can't find any details explaining how this can be carried out.

      Also we changed from P11d to Payrolling benefits in kind this year ahead of the 2026 mandatory for Car, Van, Fuel and Healthcare which has now been deferred for another year, is there any webinar that can instruct us how we produce information for the Class 1A to export to HMRC 

    • in reply to Jayne Downes

      Hi Jayne,

      Thanks for your post.

      The pension letters generated by the Pensions Module include an example of minimum contributions based on qualifying earnings, but we don't have an alternative letter that shows how it would be calculated from basic pay. You could use TPR letter templates here: TPR templates but that would be a manual process.

      For payrolling benefits, there isn't a report for calculating class 1A for payrolled benefits, except for company cars. We did run an Introduction to payrolling benefits webinar a few months ago, and in the webinar we suggested using the Payment Type History report to help find the total value of payrolled benefits for the tax year. But then you'd need to multiply that by the employers Class 1A % for benefits that attract Class 1A liability. The webinar recording is here: Introduction to payrolling benefits

      You may like to request these options through the product Ideas Board

      Andy,
      Sage UKI

    *Community Hub is the new name for Sage City