FPS submission having changed payroll software

Question

I migrated to Sage Payroll from freeAgent this taxyear, so upto Month 8 I submitted to HMRC online via FreeAgent, and Month 9 onwards via Sage. 
 When i submit the FPS through Sage do i need to include all of the values upto Month 8 in the submission, or just the values paid via Sage? 
 I am already showing as owing too much tax having entered the YTD figures when i moved to Sage - a situation that is proving somewhat challenging to resolve as I can neither fix this through Sage, FreeAgent or the Basic PAYE Tools app - so i am worried about this 'double accounting' - or do HMRC only accept the FPS from the employee running the last payroll?

Nigel Thompson · Answer

Hi Michael, 
 Thank you for using Community Hub. 
 With regards to receiving an FPS from a payroll, HMRC don't care where it comes from or who physically sends it. 
 HMRC use credentials from the FPS to match it to the correct business account, and update figures accordingly. 
 The FPS is accumulative so it picks up the values in the Opening Values tab, P45 information and current pay run information for the submissions. 
 If the HMRC discrepancy is specifically the PAYE, then the opening balances and/or P45 info or incorrect employee tax codes are the most likely culprits. 
 I suggest checking these. 
 If you find an employee(s) who have been processed with incorrect figures, run through the corrections procedure from month 9. 
 Do this for month 10 and 11 also. 
 Use the article in the link below, from section "You will pay your employee the adjusted amount in a following pay period >" 
 Correct a completed pay run 
 If the employees have been processed with incorrect tax codes, you will need to incorporate the following article into the correction process. 
 I changed an employee tax code but it hasn't affected previous pay runs 
 If the HMRC discrepancy is not just in PAYE but NI also, the culprit may be the NI allowance or statutory payment opening balances. 
 Entering your employment allowance values 
 Entering missing employment allowance figures will make a correction to liabilities in the next payment run, and will be reported to HMRC via the March EPS. 
 A conversation with HMRC as to where and when the discrepancies happened would be helpful, as you may be trying to fix something which crept in prior to moving payrolls. 
 Kind regards, 
 
 Nigel 
 Sage UKI

Sage Payroll UKI

FPS submission having changed payroll software

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