"matching" AP debit to AP invoice

Question

Situation is that the vendor sent an invoice for $150, then sent a credit note for $150. No other transactions on file. We want to clear the transactions by matching off the credit note against the invoice. I don't see a way to do this. If it makes a difference, these are invoices from a prior period, which has now been closed.

toddrt · Accepted Answer

From the Help files: 
 To apply a credit memo to an invoice 
 Select Accounts Payable Main menu > Manual Check and Payment Entry. 
 Enter the bank code. For more information, see Manual Check and Payment Entry - Fields. 
 Note You must enter a bank code; however, the bank code does not affect the entry. 
 In the Check No. field, type APP. You can also type APP followed by an alphanumeric value of up to three characters and/or digits (for example, APP2BC). The Check Amount field displays zero and can only be viewed. 
 In the Vendor No. field, enter the vendor number for the credit memo to apply. 
 Click the Lines tab. In the Invoice No. field, enter the credit memo number to apply. The credit invoice information appears. 
 In the next row, in the Invoice No. field, enter the invoice number. 
 In the Invoice Amount field, change the invoice amount to reflect the positive amount of the credit memo, if necessary. 
 Verify that the value in the Check Distribution Balance field is zero, and click Accept. 
 The credit balance is applied. Print and update the Manual Check and Payment Register and Daily Transaction Register.

Sage 100

"matching" AP debit to AP invoice

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