Hello,

I have done some research using the SAGE 100 ERP built in help center, this community, and general google searches and it appears that the following process would work for recording a prepaid expense.  The expenses related to this payment will be incurred next fiscal year and broken up quarterly.

The process is pretty standard except for when I record the expense as it is incurred.

Recording Prepayment:(link to the sage partners "record a prepayment" instructions)
 Note:  For the GL distribution I choose a Prepaid Expense asset account for the distribution.

Recording Expense:
1.  When in the period that a portion of the expense is incurred, I create an invoice in the AP Invoice Entry tool.  (This would be a recurring invoice with the distribution preset)
2.  I enter in a new invoice number and choose the Prepaid Invoice from the above "Recording Prepayment" step, but I choose zero for the amount to be applied.  I also choose zero for the total invoice amount.
3.  In the distribution Line tab,  I credit the above Prepaid Expense asset account and debit related expense account for the portion of the expense incurred that period.

This appears to do what I want it to.  That is, it retains an asset corresponding to the amount of unused prepayment at a given moment, records the expense in the proper period, and keeps the bank rec in the loop.

Are there any issues here that I might be unaware of?  Something I could not find in my research was the impact of constantly applying zero to the prepayment in the invoice entry step.  Is there some place that tracks the balances of un-applied prepaid invoices.

Thanks for reading and thanks ahead of time for any advice,

Joe