Voiding Cash Payments in AP

Is it possible to void a cash payment in AP?  I only see an option to void payments by check.  Even under the void by vendor option, you must choose a check number.  I'd appreciate any help you guys can offer!!

  • There really is no way to void cash payments but here is the work around from the Knowledgebase.

    1. Post a credit memo applied to open credits, and distributed to the original invoice distribution account.
      1. On the Accounts Payable menu, point to Invoices, and then click Credit Memo.
      2. In the Vendor ID field, select the affected vendor.
      3. In the Apply To section, click Open Credits.
      4. In the Account # field, select the General Ledger account that the original invoice was distributed to.
        Note: In General Ledger, the Accounts Payable account is debited and the distribution account is credited
    2. Post a debit memo applied to open credits, and distributed to the same cash account used for the handcheck.
      1. On the Accounts Payable menu, point to Invoices, and then click Debit Memo.
      2. In the Vendor ID field, select the affected vendor.
      3. In the Apply To section, click Open Credits.
      4. In the Account # field, select the cash account used when the handcheck was posted.
        Note: In General Ledger, the cash account is debited and the Accounts Payable account is credited.
    3. Create a new invoice, if necessary.
      Note: Because Sage BusinessWorks does not allow duplicate invoice numbers in A/P, the original invoice number must be modified (try putting a period at the end), or a new invoice number must be used.

    If an audit trail for the vendor is not necessary, post a bank transaction in Cash Management.

    1. On the Cash Management menu, point to Transactions, and then click Enter Bank Transactions.
    2. In the Transaction Type list, select Deposit.
    3. In the C/M Cash Account list, select the cash account.
    4. Distribute the deposit to the expense account used on the original invoice. 
      Note: This method also posts an entry to the bank reconciliation to offset the cash payment.