Expiration of CA SPSL - How to adjust accrued hours?

Question

The SPSL balance appears on our empoyees' paystubs - now that the pay has expired, I would like to reduce the balance available to zero. 
 What is the best way to accomplish this?

mec5700 · Answer

I found a solution that I think will work, at least for now. It may not work if you have your check stubs setup differently from us... 
 Our check stubs are setup to automatically prefill earnings. To get the balance to show on the stubs I created a pay I called CA SPSL Available; it uses the CASPSL Balance formula Sage provided. This pay was added to each employee's pay setup and was set to process automatically by checking the "auto" box. 
 To make the balance not print on the stubs, all I did was uncheck that "auto" checkbox for the CA SPSL Available pay type. I confirmed that nothing shows in the YTD check stub totals as well. The SPSL paid still shows under YTD earnings which is correct. 
 When we first had to implement this accrual pay, I created a report to easily lookup SPSL hours available to each employee. The report uses the same formula to return the CASPSL Balance and it still shows any unused hours. I haven't fully worked through possible ramifications, but for now, having the report with unused hours is helpful; I can use it to audit my records and federal quarterly tax reports. 
 If anyone has any input, suggestions, better solutions, etc, please let me know.

Sage Construction & Real Estate

Expiration of CA SPSL - How to adjust accrued hours?

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