We are excited to introduce the latest additions and enhancements in Sage HRMS Q2 2025- introducing powerful enhancements across the premium web version, and mobile versions, further streamlining HR operations and employee self-service.

Here’s what’s new:

 HRMS premium web version

• New Group Security Options
  • The following screens have been added to the Group Security interface, allowing organizations better control over their information security: 
    • Direct Deposit Administrative Screens 
    • E-Verify Administrative Screens 

Direct Deposit Enhancements

• Direct Deposit administrative screens are now available for HR Only installs 
  • Now available without payroll integration (previously only available for Sage 100 Payroll integrations).
  • HR Admins can configure direct deposit settings in HRMS without needing payroll software.
  • Employee Self-Service (ESS) now supports editing direct deposit with approval workflows:
    • Employee edits trigger admin approval before changes apply.
    • Notifications are sent for pending approvals.

• Export Direct Deposit 
  • Administrators now have the ability to export Direct Deposit information for users in their organization 
  • This interface allows users to search and sort for employees by name, org level, department and more 
  • Information is exported in a .CSV file for easy download and use  

Time-based One Time Password Authentication 

• Sage HRMS now provides the option to configure a Time-base One-Time Password (TOTP) as an Additional Authentication method 

• TOTP provides an additional layer of security in Sage HRMS by requiring a code from an authenticator app in addition to a password to access an employee’s account 

• Once enabled, employees will be required to register an authenticator app on their personal device in order to log in to Sage HRMS 

• This functionality will be supported in the July 2025 Sage HRMS Mobile Application release 

Sage HRMS WCAG Compliance Initiative 

• This release implements the first phase of our enhancements to ensure that the web version of Sage HRMS meets recognized accessibility standards, including the Web Content Accessibility Guidelines (WCAG) 

• These updates include improvements to field labels, language references, alternate text and other improvements to ensure accessibility devices including screen readers can better perform in our web product 
• This release focuses on prioritizing behind-the-scenes fixes for some of our most popular Employee Self Service screens including: 
  • Personal Profile 
  • Time Off 
  • Pay History 
  • Home Page 
  • Log-on 

Cross Employer Transfer Improvements 

• The Cross Employer Transfer task has been updated to give users the option to transfer Direct Deposit and E-Verify information when transferring an employee 

• Users will see the option to transfer one or both of these data sets when completing Cross Employer Transfers from the web version of Sage HRMS 

• Users will see the option to transfer E-Verify data when completing Cross Employer Transfers from the desktop version of Sage HRMS 

ESS

• Login Defect Resolved
  • Fixed a scenario where ESS users couldn't log in if:
    • They were terminated in one company, then rehired in another with a different employee number.
  • Now resolved and available in the Q2 Release.

Mobile Application – Update Coming July 2025 

• Company Phone List is now available, allowing users to search for people in their company and view phone, email and org level information 

• Performance Review is now available, allowing users to view their performance review history 

• Time-based One Time Password (TOTP) Authentication Support 
  • TOTP Authentication will also be supported in the mobile version of Sage HRMS, allowing employers to require a TOTP Authentication code when users log in to the mobile version of Sage HRMS 

• WCAG Compliance Updates 
  • The Sage HRMS Mobile Application has also been updated to better support accessibility tools and meet WCAG Compliance requirements 
  • In addition to backend changes, a number of interfaces have been updated for better usability, allowing easier navigation, improved screen reader functionality and better text resizing in the app 

 For detailed information see the Sage HRMS Q2 2025 release notes

Download and install this update

Download and install the updates for the following versions from the Sage HRMS Download Portal

• Sage HRMS Q2 2025 (premium web version of HRMS and ESS)
• Sage HRMS Q2 2025 (desktop version)

Important: If you use third-party products that integrate with Sage HRMS, check with the vendor of your third-party product to ensure their product is fully compatible with these releases. If you integrate with other Sage products, check with your business partner or Sage to ensure that these components are compatible.

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