Retention Bonus

Question

Good day, 
 Kindly advise how would you treat employees who are eligible to receive 2* Basic salary in December (Retention Bonus).We usually raise provisions for employees who will receive 13th cheque in December. 
 Not sure how to treat this lot? 
 
 Thanks

Shazi · Answer

Hello Thenjiwe 
 Sage business cloud payroll does not cater for separate pay-slips 
 As a workaround check the scenario below: 
 This is what you do: 
 I want to pay the bonus first (on the 15th): 
 
 On this employee's Payslip tab, double-click on the Basic Salary. The Adjustment section will open up, select the last option - 'I do not want to pay this Basic salary this month' and click on ok. 
 The annual bonus should still display with the amount, keep the item line as is. If the bonus was never added, please added as per the above section: 
 
 Generate the Payslip for the 15th, showing only the Annual Bonus: 
 Navigate to Reports 
 Select Payslips 
 Filter the report to suit your needs, you can change the date on the payslip in the "select the date to print on the payslip" section or add Payslip message right at the bottom:

Generate your bank (ACB) file in order to do the payment for the bonus. 
 We will now add back in the Basic Wage: 
 On the Payslip tab of this employee, double click on Basic Salary and scroll down - select "I do not want to make an adjustment this month" and click on ok. 
 The Payslip will automatically load your usual basic salary. 
 Click oon the back to payslip button on the bottom right-hand side

DO NOT REMOVE THE ANNUAL BONUS or change the amount of the annual bonus. 
 Click on the + next to deduction and select Advance: 
 Enter the amount of the NET PAY as per 3.c in the "I want to deduct" block 
 Enter 1 to the pay frequency block:

Generate the Payslip 
 Generate the Bank (ACB) file in order to do the payments 
 Once you have done the two payments, and given the payslips to the employees, you need to do the final step - and that is to remove the Advance: 
 On the Payslip tab of the employee, click on Advance under deduction and select the line item on the left hand side. 
 Scroll to the bottom and select "I do not want to deduct this value anymore" and click on OK 
 This will remove the line for the payslip and show the true reflection of what was paid in total to the employee (The Total Netpay from the first Payslip:19341.62 + The total netpay of the second payslip: R10417.00 = R29758.62):

Sharon: AME Country Lead

Sage Payroll

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