When you enter an expense through the A/P Module you would enter it normally using either Pay Later or Pay with VISA. If you use Pay Later, once the payment has been made using VISA this would be entered through the Payments Module. This would put a number of credit entries in Account 2202 VISA Payable. I prefer each expense to be entered individually as that is what would show on the VISA Statement.

When the VISA statement is received I enter it as a vendor invoice using account 2202 for the total Purchases less Purchase Credits as at the date of the statement. VISA fees or interest would have to be entered on a separate line so they can be expensed to your account 5527.  This sets up an A/P which can then be paid by cheque, or e-transfer or other payment method you use through the bank. 

The VISA statement can be used to reconcile the account 2202 VISA Payable. In theory account 2202 should be zero after each reconciliation, however, frequently there are VISA payments (vendor payments) made near the end of the statement period that don't make the current statement but will show up next month. This is OK.

Thank you Alwyn. When I enter the Vendor invoice through A/P module and choose to Pay with Visa, it posts the Invoice and the Payment at the same time, but then the payment doesn't actually show up anywhere. So the purchase invoice detail shows debit to the correct expense accounts with credit to 2202 Visa Payable, but the payment shows "no data to report." and 2202 Visa Payable shows the payment as not having been made. I am so confused by this. It shows the payment as made, but a payment is not showing up at all. Any suggestions? Thank you.

The payment does show up in Account 2202. You cannot look at the payment as a separate entry as it is part of the Invoice posting. This is why Sage indicates "no Data to report." The payment is the credit to account 2202. The invoice is paid and you have the credit to record this payment as being completed by VISA. When the VISA statement is recorded as indicated earlier, the credit for this payment will come out of the Bank.

It might help to think about the Account 2202 VISA Payable as a 'bank' account. You make lots of VISA payments from this account and monthly, when you enter the VISA Statement you are debiting (depositing) Account 2202.

Thank you so much Alwyn. You always explain things so well and in such a way that it finally "clicks." That will be helpful to NOT think of the payment as separate from the invoice and also to think of 2202 Visa Payable as a bank account. Thanks again.

I had a similar issue to Rose99 and I wanted to thank you Alwyn for your simple answer. It made so much sense and solved my problem in A/P invoices paid by Visa.