Discount on A/P invoices

Last year I had a vendor that offered a 5% discount for paying early.  I entered the invoice with the terms at the bottom and paid the reduced rate.  Unfortunately this invoice is still showing an amount owing (discounted amount of $14.92) even though this invoices is paid and nothing further is owing.


Did I misunderstand the terms?  How do I clear this so that it no longer shows under that vendor as owing?

Your help is greatly appreciated!

  • FormerMember
    FormerMember

     

    Hi there: In the Purchases window, go to that vendor and prepare a negative invoice for the $14.92 and put it to an account called Discounts Taken. If you do not have that account in your Chart of Accounts, probably in the Revenue section, then create one first before you create the invoice.  The entry should be a debit to Accounts Payable and a credit to the Discounts Taken account.  That will "clear" the amount from the Vendor's account and it will no longer show as owing.

    In the future, when you go to the Payments window to pay an invoice to a vendor, there is a column where you can type in the amount of the discount taken and then pay the "net" in the cheque.  It should completely clear the invoice at the time of payment by crediting the discount taken amount to that account.   Hope this helps.  Rita Deering