Hi Greg,

The deposit box in the receipt journal is for your customer to put money in advance to your company for future invoice. By using that box, it will debit your bank account and credit the prepaid sales/deposit account. Payment method can be cash, cheque or credit card. If you do not want to create an order, but need to input money received in advance from your customer, you will use this deposit box in the receipt journal.

In your order, the partial deposit that you receive can be cash. When you convert it to invoice and the customer pay the remaining balance, that invoice can be paid by cheque or credit card. You only need to decide whether you want to apply the deposit that you receive from the order or not. If yes, your prepaid sales/deposit account will be debited. If no, then the deposit will be kept under this customer’s account, ready to be used to apply to other invoices. You will find that deposit in red when you open the receipt window, select that customer and scroll to the bottom of the table.

Hope this helps

Hi Greg,

The deposit box in the receipt journal is for your customer to put money in advance to your company for future invoice. By using that box, it will debit your bank account and credit the prepaid sales/deposit account. Payment method can be cash, cheque or credit card. If you do not want to create an order, but need to input money received in advance from your customer, you will use this deposit box in the receipt journal.

In your order, the partial deposit that you receive can be cash. When you convert it to invoice and the customer pay the remaining balance, that invoice can be paid by cheque or credit card. You only need to decide whether you want to apply the deposit that you receive from the order or not. If yes, your prepaid sales/deposit account will be debited. If no, then the deposit will be kept under this customer’s account, ready to be used to apply to other invoices. You will find that deposit in red when you open the receipt window, select that customer and scroll to the bottom of the table.

Hope this helps

I see.  I was misinterpreting the whole "payments" window.  It's either/or.  Either we're selecting invoices as line items *OR* paying money that's not (yet) attached to an invoice.  I was thinking of "I'm in here accepting an invoice payment, and there's that other box over here." which was an incorrect mindset.  "Payments" include the latter type, too.

The "simply" course at college was in 2010 and I'm here alone with the program now that I've finally got a job.

Greg,  I'm going to add to what you said.  It's Either/Or or Both.

If you have an invoice outstanding for a client for $750 and they pay you $800 and tell you to "put it on my account", you can record the $50 as the Deposit, record the $750 as the line item invoice payment and the total will add up to the $800 payment made by the client.  The $50 will then show as a deposit on the Aged Detail report for that client and will show up in the Receipts window in Red when you select that client again.