Hi Mkinakin:

There are several areas in Sage 50 that need to be attended to when setting up a deduction. Setup, Settings, Payroll, Deductions, Names and linked accounts deductions. If you haven't hit each of those sections then they will not link. In addition, the employee payroll record or ledger must be tackled as well to handle the additional deduction.

Hope this helps to some degree!

All these have been complete except when I attempt to attach the GL account to the link it will only allow it for one of the 5 benefits not all of them

Mkinakin:

If I understand you, you are saying you can only link the deduction to one account of the 5 listed. You can have up to 20 different deductions and 20 different accounts. It sounds like you are really talking about taxable benefits which are typically income not a deduction. Can you be a little more explicit in what you are asking?

I have our benefits set up as AD&D, Dental, Extended, Optional Critical, LTD trying to link all Group Benefits in the GL.  Went to add Optional Critical as this benefit is new Nov 1 cleared the Linking on the other benefits now will only allow me to attached one of the deductions to the Group Benefit Expense Account in the GL, states can only link one account to this GL account.  I have mulitple incomes linked to the same GL account.

Hi Mkinakin:

Is Optional Critical a benefit to the employee? If so, it is an income or taxable benefit. If you want to create a deduction for Optional Critical for the employee(s) then create a deduction. Remember, employer vs employee; expense vs taxable benefit, paycheque, etc..Not all employer costs get reflected through Payroll. For most benefits to employees employer costs are reflected through Payables.

It is terribly hard to decipher your issue because of the terms that you understand vs what I understand. I guess what I am trying to say is what is it you really want to do (accomplish) in accounting (bookkeeping) terms?

I am trying to capture the amounts that they employers need to pay as the company does not pay 100% of the benefits.  They are deductions from the employers pay.  Options critical is an optional benefit that is 100 % employee paid so not a taxable benefit.  I am trying to have them all go to the Gl account where the benefit bill gets paid from to offset what the employee get deducted from their pay.  in October before I tried to add the new deduction they were all linked to our Gl account called Group Benefis when I added the new deduction I did something to unlink and now can not get it back

Mkinakin:

It looks like you should have a deduction account set up in the payables section of your ledger. The amount deducted from the employee will show up as a credit in the account whenever the employee is paid with a paycheque. Whenever you pay the bill in the Payables module for Options Critical the amount will be coded to the same account as a debit to clear out the account from the employee deductions made for Options Critical. This method should work!

That is what I am trying to get away from the accounts system was set up over twenty years ago, something I inherited  and they had only set up one GL for group benefits, they bundled all the accounts one after the other so there is no space to include the new accounts.  They would not be in a numerical sequence that make sense and I would have to move all the deductions that went into the Group Benefits account for 7 months of our fiscal.  The accounts were linked in October I do not understand how the addition of one new deduction for payroll will not allow me to do what I have been doing for the last four years.

Hi Mkinakin:

I can contact you tomorrow if you wish and look at your problem remotely for a fee to fix. Let me know 1-866-467-2883 or email [email protected]

Hi

For payroll incomes you can use same link account for multiple incomes, for deduction you can only link one liabilities or expense account once. (with exception of premium or higher's Expense Group feature)

In general, if you cant find an account to link, most likely it means is link somewhere.

As for the no numeric space to create account, if you are using premium or higher, you can go to Setup, settings,General, Numbering increase the amount of digits to create space. 

hope this helps