NSF and outstanding invoice

My issue is as follow:

Customer paid an invoice via our auto debit program.

Customer's payment went NSF

Clerk reversed (voided) payment (receipt) - invoice is now outstanding

Customer came in an paid interac for invoice

Invoice is now 0 balance

Bank reconciliation did not show nsf, therefore we had to do an adjustment as follow:

In receipts, we changed paid to Cash, changed the bank as the reconciliation bank and made the payment a credit. Now the NSF showed in bank reconciliation BUT the invoice shows as outstanding.  The outstanding invoice was already paid by the customer. 

How do I clear this invoice???

I hope this makes sense

  • 0

    In a roundabout way what you just did to try to correct it is what should have been done in the first place when the payment came back NSF.

    So now just go ahead and show the second pmt made by customer.

    Next time clerk should not void the payment receipt since it still went thru bank. Clerk should issue a payment showing the opposite of the first payment. In other work enter the payment amount as a credit dating it the day the bank returned it and calling it Returned NSF.

    Hope that helps

  • 0 in reply to Smith and Co

    Thank you for your reply.  If I show the second payment made by the customer, will it not screw up the bank reconciliation?

  • 0 in reply to chany123

    how did the first payment go thru - the bank? Then the second pmt will go thru ok.

    You said the clerk voided the payment - so it was in the bank rec but then got voided. If you ticked 'Show Corrections' in bank rec then you will see the initial deposit in the left column and then same amount in the right column with last column saying Adjustment. Both amounts should have a tick mark against them.