Government Grants and Capital Assets

I'm wondering if anyone can help me.  My husband runs his own carpentry business, and we recently got a grant that would pay 50% of the cost of certain items.  I have a few questions:

1. How should I apply this grant in Sage?  Eg:  We spent $1000 on advertising, and the grant pays 50%.  I had inputed the receipts totally $1000, then inputed the cheque from the grant and allocated it to the correct items, one of which was $500 toward advertising.  Is this correct?

2. Also, some of the things we received the grant for were capital assets.  Eg. We purchased a computer for $3000, and the grant paid for $1500.  How would we input this?  Does this affect the value of the capital asset on our taxes?

3. Finally, although we received all the grant payments/cheques in 2013, some of the items were purchased in 2012.  How do I input this?

Any help would be greatly appreciated!!!

  • 0

    Hi Clynn,

    The simplest method that comes to mind would be to create a clearing account for the grant funds and under the class options tab set the account type to bank so you can use this account to pay for expenses and asset purchases directly when posting those transactions.  Then you just need to post a general journal entry for the received funds going in to the clearing account which you could offset with a revenue account for the grant income.  I hope this helps!

  • 0 in reply to paulapcbs

    The way I had done is was if I got a grant cheque for $2000 based on what I spent, I would input it under the customers tab and allocate the amount to certain accounts.  For example:  

    $2000 cheque:

    $35 - Account 5735 Repairs and Maintenance

    $1200 - 1871 Tools

    $765 - 5615 Advertising

    Should I change that?