How to manage a Vendor Store Credit

SOLVED

Hi there, new to Sage!

Our company recently made an order for marketing materials, paid for it, only to find errors with the materials.  The Vendor replaced the entire order, but also credited us the total bill.   So,  we had a credit with them at their online store to use for future purchases. 

We have since used some of the balance of the credit with several purchases. 

My question is.  How do I record the Store Credit in Sage.  I have already entered the initial purchase invoice, and payment from our MC.  Now I have other purchases to enter as well in order to track how much we actually bought. 

I have read through this site, and have not found an answer that I can understand.   I was about to post a Purchase Invoice Credit using a negative total, and putting it to the original expense acct.  (btw the credit they gave was not the exact amount as the original purchase)   But, then I did not know how to deal with the payment method.  and with the following purchases, how do I record their payments... since it is a store credit. 

I also read, that I could do it like a Gift Certicate or refund from the vendor, but i did not actually receive something to credit my bank back with... it sits as a Store credit with the vendor. 

I am confusing myself... sigh. 

  • 0
    verified answer

    If you have the vendor set up, enter a credit note (only "pay later" instead of "MC") for the amount of the credit allowance.  

    Then, enter later invoices as payable amounts.  

    This will show a negative amount in Accounts Payable, which will be used up by later purchases.   The payable balance will track what you are owed / what you owe.

    You don't enter anything on your MasterCard account or the bank account, until you have to pay more.    When an order uses up the last of your credit and you have to pay the balance, you can record the credit card payment as a payment on account.  

  • 0 in reply to RandyW

    Thank you for your response.  I actually did that, so I must have had the right idea... you just helped to clarify it in my head.  thanks!