Hi Gems2015,

The way your are currently doing is perfectly fine.  

If you need to keep those items as your inventory, you can start using the inventory module (pro or higher).

You can follow the steps below to setup inventory item.

1. Create a new inventory item record. How?
   1. In the Home window, click Inventory & Services on the navigation pane.
   2. In the Tasks pane, right-click the Inventory & Services icon and select Add Inventory & Services from the menu.
2. On the right side of the window, in the Type section, select Inventory.
3. (Required) In the Item Number box, enter a reference number (up to 52 characters) for the inventory item.
4. In the Description box, type in a brief description of the item. This description will accompany the item number in all forms and transactions.
5. (Optional) If you have set up categories, select a category from the list. (Sage 50 Premium Accounting)
6. Click each tab on the window and fill in the details:
   
   

• Vendors
• Units
• Quantities
• Serial Numbers (Sage 50 Quantum Accounting)
• Pricing
• Linked
• Build (Sage 50 Premium Accounting)
• Statistics
• Taxes
• Additional Info
• Detailed Description

7. (Optional) If you no longer buy or sell this item, select the Inactive Item check box at the bottom of the window to make it inactive.
8. On the File menu choose Save.

Hope this helps.

Hi Gems2015,

The way your are currently doing is perfectly fine.  

If you need to keep those items as your inventory, you can start using the inventory module (pro or higher).

You can follow the steps below to setup inventory item.

1. Create a new inventory item record. How?
   1. In the Home window, click Inventory & Services on the navigation pane.
   2. In the Tasks pane, right-click the Inventory & Services icon and select Add Inventory & Services from the menu.
2. On the right side of the window, in the Type section, select Inventory.
3. (Required) In the Item Number box, enter a reference number (up to 52 characters) for the inventory item.
4. In the Description box, type in a brief description of the item. This description will accompany the item number in all forms and transactions.
5. (Optional) If you have set up categories, select a category from the list. (Sage 50 Premium Accounting)
6. Click each tab on the window and fill in the details:
   
   

• Vendors
• Units
• Quantities
• Serial Numbers (Sage 50 Quantum Accounting)
• Pricing
• Linked
• Build (Sage 50 Premium Accounting)
• Statistics
• Taxes
• Additional Info
• Detailed Description

7. (Optional) If you no longer buy or sell this item, select the Inactive Item check box at the bottom of the window to make it inactive.
8. On the File menu choose Save.

Hope this helps.

For most small supplies you might want to track your spending, but not how many plastic forks you have on hand.

Instead of 'Inventory', select the 'Service' radio button, and set up the account you want Sage 50 to automatically use.   It makes filling out the invoice screen easier, since you don't have to remember whether you need account 5500, 5050, 0r 5005.  

Sage 50 has 'type-to-find' in both the Item Number and Description fields on Sales and Purchase invoice screens.  

The Item Number search starts from the beginning of the item number and shows a list as you type.   As you type 'f...o...r'  it will show a list of anything starting with those letters, that shortens up as you type.

The description field searches all descriptions, so 'fork' will find either 'fork, plastic' or 'plastic fork'.  

thank you so much for the replies :)

I am still unsure where to enter the items (I've never done accounting before) I tried looking it up but can't seem to figure it out. I'll give you a bit more info

I do all inventory by hand because at this moment in time I have a cash register that I can only enter in prices (hopefully I'll be able to upgrade soon lol)

So when I fill in my invoices I would just like to assigned it to an account I just wasn't sure which ones they went in

ex. 5020 inventory a cost of goods sold for the take out containers,napkins,coffee cups

and same with the small kitchen appliances we use in the back I'm really not sure which account they fall in

thank you for your time :)

thank you so much for the reply :)

I am still unsure where to enter the items (I've never done accounting before) I tried looking it up but can't seem to figure it out. I'll give you a bit more info

I do all inventory by hand because at this moment in time I have a cash register that I can only enter in prices (hopefully I'll be able to upgrade soon lol)

So when I fill in my invoices I would just like to assigned it to an account I just wasn't sure which ones they went in

ex. 5020 inventory a cost of goods sold for the take out containers,napkins,coffee cups

and same with the small kitchen appliances we use in the back I'm really not sure which account they fall in

thank you for your time :)