Newbie question

I started working with this roofing company on March 2015 and before that, I knew nothing about Sage. The former assistant was using QuickBooks and unfortunately, there was nobody able to train me. I decided to take the job since I would be working from home and it's a family business.

Anyway, everything seems to be running smoothly but, I am having trouble deciding how to register our VISA activity. My boss has 3 credit cards which are under his name and I thought of saving the 3 cards (Platinum, Gold, Drivers) as "vendors" and "paying" them with visa. Then I would just pay credit card bills and everything would be registered under my "visa payable" account.

My question is, would this way be the easiest way of doing it? Or, does anyone has a better way? 

Now, trying to get to this conclusion, I entered some transactions and now I want to delete them so I can start from scratch but, I can't. I already know that you can't erase them and the only way to balance a credit card account is by doing a reverse transaction. So I'm thinking on re-registering the same business and start all over again. 

Is that possible? Would that create another error or would it look suspicious somehow? 

I'm trying to be very careful but the credit card thing is just messing me up. Also I don't want to create any suspicion since the last assistant was stealing from this company.

Any response would be very much appreciated. Thank you.

  • 0

    Hi Mariana

    Did you Setup 3 credits under Setup, Setting, Company, Credit Cards, Used? or you just  setup as vendor and treat them like a invoice-payment vendor?

    In my opinion 1st setup is better than 2nd. 

    In Sage there is no real delete option, it just post a  reverse entry, it should have reverse option for most  modules with few exceptions like deposit slip, and Pay Credit Card Bill option.

    Technically if you debit and credit the same amount on same date same account, it change nothing. (that is how reverse works in sage too)

    If you want to rebuild/restart you file, you can always use File, Import and Export option export record of list , import to empty file to start fresh.

    not sure if this helps as I might misintepret the question

  • 0 in reply to Jason.
    Hi Jason,

    It did help, thank you. I did all that yesterday and I have two of the credit cards statements (Jan - Aug) in already. I'm going for the third (bigger) one today and then off to do everything else again.

    I just have another question (if you don't mind me asking), I have a receipt for a parking ticket, which account would you use?

    Thanks for the help :)
  • 0 in reply to Mariana
    Hi Mariana
    I would check the list of expense account see what might be suitable account first.
    Depends on case, if received only a few tickets and not a big amount a year, I think misc expense or write off expense account is fine. If this is big amount or happen quite often, then I would recommend create a Parking expense account to track it.

    So it you be your choice Mariana.