FormerMember

Adjusting Entries in General Journal that relate to A/P and A/R from Prior Year

Posted By FormerMember

I need to enter year end adjusting entries from 2014 YE before I do my 2015 YE.  When my accountant gave me the 2013 adjusting entries, I guess some were not made.  So the 2014 adjusting entries contain some that are "to record prior year JE#..."

The issue that I have is that two of the entries relate to A/P and A/R, which cannot be entered using the General Journal.

Here are the entries:

2100 (A/P) CR 650.00

3560 (Retained Earnings Previous Year) DR 650.00

1200 (A/R) DR 6946.42

3560 CR 6946.42

The first entry is to account for the accountant's 2014 invoice for 2013 year end that should have been entered as part of the 2013 adjusting entries (note was "to accrue accounting fees").  The second is to account for an expense report issued by this company to a related company ("to set up A/R for expenses").

So I am now still "in" my 2014 session and need to record these two items.  Then I will advance the year to 2015 and finalize those items.

Help would be appreciated!!

  • 0
    The A/P and A/R accounts can not be adjusted directly without taking the chance on throwing out the balance between the GL and AP or AR. If the vendor or customer can be identified then the entry can be made directly in the module and it will reflect on the balance sheet. Be sure to use a date in 2014 and the account number 3560 instead of an expense or revenue account.
    The accrued expense for the accountant's work could be made to an account named Accrued Expenses (or similar) as you have not received the invoice. When the invoice is received the expense account is not used for the amount accrued but the debit will be against the Accrued Expense account. If the invoice is for more than the accrual the balance would be an expense and the taxes are always extra.
    If the vendor or customer cannot be identified it has been suggested to me to create an account called Accounts Receivable Adjustment or Accounts Payable Adjustment and number them right next to the A/R or A/P account so that the total can be matched to the published financial statements.
    HTH