Report to show sales vs cogs by department by invoice

Company has four departments, each representing a physical store front.  Inventory is setup to the main revenue, cogs, asset and accounts. The department can only be determined at the time of sale.  So the invoice is generated, revenue department is chosen. The cogs department is picked up from the default department on the customer ledger. However customers can and do buy from more than one department. So we end up with sales to dpt 1 and cogs to dpt 2.  A journal entry is easy enough to fix the cogs department.  But, I need a report to ensure I am capturing all of these mis-matched sales/cogs transactions. Analyzing the sales & cogs GLs, line by line is onerous - I need a better way. Any suggestions?

  • 0
    If you have common customers between the four locations, Departments won't work, except...

    You could export the detail into Excel, and calculate the COGS by invoice by looking at the account number for the sale.

    Sage also has 'Locations' which are not 'bin locations' but 'warehouses'. A lot of the reports in Sage 50 are not designed to be 'aware' of Locations, and there's no setting that can connect them to a 'department' or 'project', however any third-party report tool can easily check the location from an invoice to get that information.
  • 0 in reply to RandyW
    So my solution is to not set the inter-departmental customers to a default location. The COGS will go to the purchases account without a department suffix. Then that account can be reviewed at month end. Not ideal, but it will work.