Tracking an employee's CPP & EI separately

SOLVED

I'm helping a charity prep for audit (they use Sage 50 Pro Accounting Release 2014.2), but we've run into a snag where an employee's pay, EI, and CPP used to be tracked in accounts separate from that of other workers (for reporting to the board), and the employee's paycheques had their own project allocation, but in April or May 2013, it started lumping in their pay, EI, and CPP expenses in with other employees, despite still showing it as being its own project. The linked accounts feature doesn't seem to want to let us track their CPP and EI in different accounts moving forward. I've done some sleuthing and I think a Simply update at that time dropped that feature from the Pro edition and now it's a matter of upgrading to Premium to have that feature (the entries before the change have a "made with Simply 2012 or earlier" popup). Can anyone confirm that?

Apparent options:

a) Keep the employee in a separate simply file using a separate bank account (employee already has their own unused bank account, and have their own revenue and expenses that are already tracked separately, so this seems the best option to us)

b) Move the amounts in the general journal at month end for reporting to the board

c) Spend the extra money to get Premium and hope the 'payroll expense groups' solve all of these problems (this would be our sole reason to upgrade)

d) Spend $100+ calling in the auditors hoping they have an easy fix (I already know many of them aren't super knowledgeable about Simply/Sage)

  • 0
    verified answer

    Hi there,

    Starting with Sage simply accounting Pro 2008 to Sage 50 Pro 2014 you can separate for each employee the main wage expense account only under Income tab in the employee record. Other linked accounts on payroll like EI, CPP expenses will be the same for each employee and cannot be separated in those versions of Pro.

    You can have separate expense accounts for EI, CPP… for each employee by using expense groups in Premium or Quantum versions. You can try out and test a trial version of Premium for example on another computer.

    On a side note, on old versions of Simply accounting 2007 and older example Simply accounting Pro 2006 is equivalent to Sage 50 Premium or Quantum 2014. Please see here for the upgrade path from older versions. So features availables on Simply accounting Pro 2006 are not available in Sage 50 Pro 2014, they will be available in Premium or Quantum 2014.

    The other options you mentioned are also valid.

    Hope this helps.

  • 0 in reply to Patrick S

    Thanks for the help, Patrick. My office manager was looking for confirmation on this issue before giving his recommendation to the board and your answer came just in time. Thanks again.

  • 0 in reply to CRMHAA

    My pleasure. Glad I could help!

  • 0 in reply to Patrick S
    It would be nice is the PRO version included at least 2 payroll accounts because it seems like a lot of businesses have RP0001 AND RP0002 with a lower employer EI rate... would make remittances a lot easier and T4s also