Hi Pam Webb, 

Thanks for reaching out. Have you opened that vendor record to make it inactive? By default, all new vendor contacts are Active. This allows you to select them in new transactions and throughout Accounting.

Over time, you may have contacts you no longer do business with. You can make these unused contacts Inactive.

For audit purposes, the contact isn't deleted from existing transactions or reports. If you need to edit an existing transaction, first make the contact Active again.

Make a contact inactive

To make a customer or vendor inactive:

1. Select Contacts, Customers or Vendors.
2. Select Active under  Account Status.
   
   
3. Set the status to Inactive and then Save.

The contact will show as Inactive in the list. 

Hope this helps!

Warm Regards, 
Erzsi