Profit & Loss by Department - Actuals show the wrong figure

Question

Hi, this is my first post in the community. I'm using Sage 50 Accounts Professional. 
 I'm trying to get a report running to show me the actuals, budgets and variance on my profit & loss sheet all together. I'd like to do this on a monthly basis. 
 I have a problem in that the figures showing under my actuals on the report titled Profit & Loss by Department (Advanced Budget and Variance) are incorrect - they are way lower than the correct figures (which are based on the posted transactions) that the Departmental Profit & Loss report gives me. 
 Is there any reason for which the figure for actuals is wrong or a procedure that is required to get them right that I'm missing? 
 Many thanks for any answers!

Steven Holden · Accepted Answer

Hi Michal. 
 Thanks for the information, that's not a problem. 
 If you go to File > Backup and save a backup of your data first of all. 
 Once the backup is complete, go to Settings > Company Preferences > Budgeting tab > click on Recalculate. When that finishes, close the preferences then run the report again.

Steven Holden · Answer

Hi Michal. 
 I'm glad that's resolved it for you now. 
 No you won't need to recalculate the actuals each month. This may have been incorrect this time round if you had changed your budgeting method but will be fine going forward now that you've recalculated.

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Profit & Loss by Department - Actuals show the wrong figure

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