Duplicated posting of sales invoice

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Hello

We have a duplicated SI with the exact same document ref, posted to our ledgers and I don't understand how it's happened. As the transaction numbers are only 12 apart, and the audit trail shows them as being posted by the same user, it looks like it could have happened when the sales invoice was posted, as they are within a batch of similar transactions.

To note in case it's relevant: We use auto-numbering for SI doc ref. We create customer quotations, mark as won, and then post to ledgers.

I can obviously resolve the issue by removing the offending transaction, but any ideas on what happened? and if we can prevent it happening again.....?

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    SUGGESTED

    Hi Lisa,

    Thanks for using Community Hub.

    I'm not sure how this might have happened. In the first instance I would recommend running a data check, just so you can rule out corruption.

    It's possible that  a batch invoice could have been manually entered with the same details as well as the invoice that was posted to the ledgers at the point of update, although that seems unlikely.

    I'll leave the thread open in case anyone in the Community can offer any other suggestions.

    Regards,

    Andy
    Sage UK

  • 0 in reply to Andy Rickeard

    Hi Andy

    I've run a data check, and there's nothing coming up... it's a mystery!

    The duplicate transaction is an exact replica of the original one, and only one user posting at that point of time, so it rules out a manual batch invoice.

    Thanks for leaving the thread open...