I would just use one folder for all companies and name it "Paperless."  Unless there are security reasons why you shouldn't  do that...

For journals and registers, having one folder for all company codes is fine, since the file name has the company code embedded. UNC is better than mapped drive letters.

Be careful with invoices though (as an example), because there is no company code in the PDF file name.  Use company specific folders for any PDF without company code.

Kevin,

If you use the Paperless Office viewers to access the PDF files, it still doesn't matter if you use one folder for all PDF files.  

True, but if you print invoice 123 from one company, then print invoice 123 from another company (eg. in a test copy of the Live company code, so the customer # is the same too), it could overwrite the actual PDF if they are stored in the same folder.  There will be no error, and the PDF logs will be in place, but both company entries will be pointing to the same file... even though the first one written will have been replaced / overwritten.

Helpful info.  Thanks!

Yes, I've never encountered that scenario.  It's possible to have the same invoice number for the same customer in separate companies, but I would think it's highly unlikely.  

Seems like this could be easily fixed by adding a sequence number to the end of the PDF file.  I doubt this is a high priority for Sage, but again it seems like an easy fix.

If possible, it's best to have one paperless folder.  For example, when you replace the server, it's easier to move the PDF's from one folder, as opposed to multiple folders.

Numbered customers and month end Statements can also have the problem.  I just used invoices as an example of a PDF without company code.

We recommend the same parent Paperless folder, and sub-folders as required.  90-Minds has a private utility which is about 1000 times better than the Sage relinking program, which makes upgrades / server moves easier for us as well.

Can I get the name of your product WHat Sage does for paperless office is not acceptable.

Is that a question for me?  Please clarify.