Reversing a Journal Entry doubles the amount

SOLVED

Hi I'm trying to reverse a journal entry. I followed the instructions in the help. Basically create a new JE with the same post number, date and add the Reversal date. Then enter the Line Items/GL Accounts the same as they were originally entered in the original entry. The fact that the Reversal Date was entered should make the system automatically reverse the debits and credits. But it doesn't. It creates 2 posts. One with the original post date for the original amount and then another with the Reversal post date with double the original amount. So now I have two posts and one of them is doubled. So I tried switching the debits and credits on the Line Items myself in a new post (I'm doing this in a test company so I just erase and start over) and the same thing happens. I'm assuming that when I enter a reverse entry I should end up with an entry on the Source Journal History Report that simply says $0. What am I doing wrong cause I know I'm missing something probably very simple?

Thanks in advance!

  • 0
    verified answer

    You have to reverse a journal entry when you originally enter it. If you want to reverse a journal entry after the fact you have to manually create a reversing entry with a new journal number and the credits/debits reversed.

  • 0 in reply to kdb
    verified answer

    If I'm understanding correctly, you want to reverse an entry that's already posted.  To do that, you need to create a new entry with all the details (date and accounts) of the original except that the amounts are reversed.

    It sounds as if you're following the instructions for creating a Reversing Journal Entry - this is done when you want to record something in one time period, then automatically reverse it in another.  This is useful for accruing a transaction that has already been recorded in a future period, like a payment that is made annually in January but applies to the previous year.

  • 0 in reply to PaulineB

    Thanks to both of you! That's the part that was confusing me because the instructions in the help section don't mention that one little fact. It simply says how to reverse an entry but it doesn't explain that these instructions only apply when you first enter the entry; so when you do that it creates a double entry all at once. I sorted it all out by creating a new entry to reverse it. Thanks again!