Prepaid payables invoices with expense distribution

We have a vendor that we prepay with a credit card when ordering goods. When we receive the invoice (zero balance) from the vendor, how do I post it in the payables module as a prepaid invoice and still have the ability to record the correct expense GL accounts on the lines tab?

I understand how to post the invoice as prepaid using the Prepaid Invoice field. But when I do this I'm unable to record any expenses. When posting a payables invoice that is not prepaid, we normally breakup the expenses into various GL accounts such as supplies, freight and taxes. Since the prepaid invoice balance is zero, any entries makes the invoice 'out-of-balance' and therfore can not be posted.

  • 0
    Easy Peasy. When you receive the invoice post as normal in either AP or PO to the correct expense account. The invoice should show as open with a balance. Post. Now you have two options. You can go back into AP Invoice Data Entry and do an invoice transfer to the credit card company or you can wait for the statement to come in and do the invoice transfer at that time.