Billing Methods for Jobs

Posted By DDW over 6 years ago

Using Sage 100c 2018 with Job Cost:

What is the best way to invoice/bill for Jobs (through AR/SO/orJC), and what are the advantages or limitations of each method especially as they relate to WIP reporting?

We use Milestone Billing (X% at time of order, Y% at first delivery, Z% at final delivery, R% retainage) for some projects and follow AIA Billing (monthly invoice based on %complete following a schedule of values with retainage%)

In the past we have used an Excel spreadsheet to track the invoicing and simply created an AR Invoice for the scheduled amount. We have also considered creating a SO with "/N" non-stock entries with a quantity of 1 for each milestone amount and when it is time to invoice we "Ship" that fake item triggering an invoice and a back-order for the remaining milestones. Job Billing Data Entry intrigues me, but we have never used it before.

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0 mcorpora over 6 years ago

If you're billing AIA, try using the progress billing method (3-7). You can bill based on percentages completed by divisions or cost codes from there. You can import from an estimate, or manually input your data. Not sure if there's anything in Sage U to demonstrate, but you might try searching there.

Anyhow, hope this helped! Good luck!
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0 DDW over 6 years ago in reply to mcorpora

Thank you. Not sure what you mean by (3-7) Do you mean setting the Acct method to "% of completion" and Billing Method to "Time and Material" in Job Maintenance and then using Job Billing and Data Entry to process the invoice? There seems to be very little on Sage U regarding demonstrations using Job Cost.
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0 mcorpora over 6 years ago in reply to DDW

3 is the number for accounts receivable on the menu list. 7 is the option for Progress Billing

sometimes it's easier to use the number options when navigating through the menu.
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0 mcorpora over 6 years ago in reply to mcorpora

also- try youtube! There are contract companies out there that do demonstrations of Sage on there. Really helpful stuff too.
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0 mcorpora over 6 years ago in reply to mcorpora

also- try youtube! There are contract companies out there that do demonstrations of Sage on there. Really helpful stuff too.
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Sage 100

Billing Methods for Jobs

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