Multiple Invoices for one item in one PO Receipt

SUGGESTED

I have a PO Receipt with one item and a quantity of 1. The vendor sent three different partial invoices for this one item.

How do I enter these invoices correctly?

I set "Fully Invoiced" to no and entered a partial amount on the first invoice. But when I enter another invoice for the same item, there is no quantity. If I enter 1 in the quantity field, it adds to the inventory.

What is the correct way to enter this?

Thanks

Parents
  • 0

    Do 1 PO invoice and 2 PO debit notes

  • 0 in reply to Jay Converse Acumen
    SUGGESTED

    If I do the PO invoice for the partial amount, the system will change the cost of the item received.

    e.g. Item cost is 5000 when received.

    If I do an invoice for 1000, it will create a -4000 adjustment to the item, reducing its cost.

    When I do the 2 PO debit notes (for 2000 each), it does add back 4000 to the item cost.

    But the three invoices are received at different dates (usually a month or more apart), the cost of the item will be incorrect till all the invoices are entered.

    I am thinking that maybe enter a PO invoice for the whole amount and then enter a credit note in AP and then enter the remaining invoices as AP invoices.

Reply
  • 0 in reply to Jay Converse Acumen
    SUGGESTED

    If I do the PO invoice for the partial amount, the system will change the cost of the item received.

    e.g. Item cost is 5000 when received.

    If I do an invoice for 1000, it will create a -4000 adjustment to the item, reducing its cost.

    When I do the 2 PO debit notes (for 2000 each), it does add back 4000 to the item cost.

    But the three invoices are received at different dates (usually a month or more apart), the cost of the item will be incorrect till all the invoices are entered.

    I am thinking that maybe enter a PO invoice for the whole amount and then enter a credit note in AP and then enter the remaining invoices as AP invoices.

Children