1.   CREATE A CREDIT CARD VENDOR

This Credit Card Vendor feature was added in a later version of 2018.  In Accounts Payable, Maintenance, Maintain Vendor, user   can create a Vendor for his Credit Card (CC) to be used to pay vendors.   You may create more than one CC vendor if you are using multiple CC to pay your vendors.   It is advisable to use the CC name for the Vendor to avoid confusion during transaction processing.  Ex. VISA, Mastercard, Amex, Discovery, etc.

Under the Main tab, put a check on "Credit Card Vendor" to enable the feature and classify this Vendor as CC Vendor.

2. PAY VENDOR ON-THE-FLY WHEN PROCESSING VOUCHER 

Upon creating CC Vendor above, a voucher can be paid on-the-fly using CC Vendor.  This means processing the voucher like a regular voucher plus addition information to be entered on

"Paid by Credit Card Vendor" at the Total tab.   Hover the CC Vendor to display the list of CC Vendor.  Upon processing voucher with CC Vendor, the voucher will be considered paid by your credit card.  Every due date of the Credit Card, all vouchers paid by the CC Vendor will be paid to the Credit Card company using AP Check. 

3.  POSTING THE CC VENDOR TRANSACTION VOUCHER

When doing a Register / Post, we recommend reviewing the Register before posting, especially the Voucher Register as seen below

You will notice that upon Voucher posting, the original Voucher for the Vendor (Voucher# 590), Sage 500 will create another Voucher (Voucher# 591) for the Credit Card Vendor.

We strongly recommend having a copy or printout of this specific Register before posting the batch, where we'll discuss the use of this in succeeding steps.

When processing 'Process Invoices for Payments' for the Credit Card Vendor: 'VISA', the Voucher number that will show is the Voucher created for the CC Vendor (Vouch# 591), and ready for payment.

You will not see the Voucher (Vouch# 590) from the original Vendor, for this has been paid by an actual Credit Card.  The payment being processed now is for the CC Vendor.

Once the check is printed and the payment batch is posted.  Here are the things you should expect.

4.  REPORTING AFTER POSTING

Run the following Reports to understand how all this process has transpired.

• Vendor Status 
  • Run Vendor Status for the Original Vendor, you will see the payment for the actual Credit Card

• Vendor Status for the CC Vendor will show the payment check that was posted.

• Explorer - Voucher Lines, filtered by Vendor 'Visa' - - This will give a detailed description of Vendor, Date, and Invoice Number from your Vendor that has been paid through your Credit Card.

Another thing, we have mentioned making a printout of the Voucher Register before posting.  This Report will help Users when doing a Payment to the Credit Card Vendor, for its details or shows the original Voucher number for the actual Vendor, and this will help them determine and select what CC Vouchers to select for Payment.

Also, you can use the 'View / Edit Voucher' to help in getting the Invoice# from the Vendor by pulling up the posted CC Voucher as shown below.

5.  OTHER CC VENDOR PAYMENT PROCESS - UNPAID VOUCHER TRANSFER TO CC VENDOR 

In some scenarios:

Voucher posted and not paid, need to have the Voucher in Vendor's aging and not under the Credit Card Vendor.

In this scenario, when creating a Voucher for the Vendor, under the Total tab, don't fill out the 'Paid by Credit Card Vendor'

Upon posting, this Voucher will be under the Vendor's Aging Report.

To pay this Voucher under the Credit Card Vendor:

Go to AP > Activities > Process Credit Card Transfer > Select For Transfer

Then, select the Credit Card Vendor

This will show all the Vendor vouchers that the Credit Card Vendor will pay on behalf of the Vendors.

We know that this feature is pretty much new.  If you think of something that we can enhance to this feature, please let us know or click on the Link for our Shared Ideas at Sage 500 ERP Ideas