Payroll PEO as Vendor & GL

SUGGESTED


Sage-50 Quantum 2015
We use a PEO – Payroll leasing service for all employees – owners, office, production.  The PEO process payroll
, manage benefits, pay taxes, DD, workers comp, etc.

In the past we have  just made one write check payment entry to match the EFT withdrawal from the PEO company.  This prevents unauthorized Sage users from viewing payroll detail data. BUT…as the PEO is a VENDOR, Sage users with Vendor access can see the Payments to the Vendor PEO.

Our CPA wants better GL entries to account for payroll expense – better detail at the GL level.  GL accounts for officers, managers, office staff, production, maintenance, etc.

 BUT how to add that as a Vendor payment without it being visible to those Sage users with Vendor access?

  • 0
    SUGGESTED

    It's not possible to lock out a single vendor record.

    You can try a general journal entry instead of the write checks window, but that would require that the users who don't need to see could not have access to general journal entry.

    Theoretically, you could set up a separate company just to record the payroll entry, and then do a consolidated company for financial reporting. Search for Consolidating under Help and you should find some topics that would explain how consolidating would work.

  • 0 in reply to John Parr

    Looking for better detail and reporting.  GJE - ugh!

    Separate and consolidated companies create more complications

    The payment to the PEO via EFT clears a bank account, looking for clarity on the check register and item(s) that would clear via Bank Account Reconciliation

    Possible to make the Vendor an Employee?? (with sub-accounts: office, production, management, etc.?)