Hierarchal Levels

Question

I am intending to acquire BusinessWorks as our accounting software. How many COA hierarchal levels can it accommodate? I think I need 5 or 6.

Coleen Graber · Answer

Hi Mike- I responded in the general box, but also saw you asked me directly. Our numbers are very simple - we only have 2 levels - the main accounts and departments. I am going to copy my response below - sorry if it is duplicate for you, but I wanted to make sure you get it, since I included a lot of articles that you should review if you plan on making changes to the COA.

Mike- 
 BusinessWorks accounts numbers only have 2 levels &ndash; main accounts and departments. As mentioned above, General Ledger account numbers can be 8 digits to the left of the decimal and 3 digits to the right of the decimal. The 3 digits to the right are for departmental accounts, of which you can have up to 999 departments (hence the 3 digits). For reporting purposes, you can group accounts together by making Subtotal and/or Consolidated accounts. 
 Note: Some customers may prefer to create a copy or backup of their company data, prior to changing their Chart of Accounts, to assure they are getting the results they desire. 
 I have included a Knowledge Base article on creating a copy company, as well as some articles relating to the Chart of Accounts that you may want to review. To get to our Knowledge Base go to www.sagekb.com . From there you can search on any of the titles below: 
 
 How to add or edit an account in General Ledger (26197) 
 How to set up subtotal accounts in General Ledger (45239) 
 How to set up consolidation account (59287) 
 How to resolve overlapping ranges in chart of accounts (31441) 
 How to set up departments and departmental accounts in General Ledger (18763) 
 How to change the Account Type or Account Class of a general ledger account number (26673) 
 How do I renumber a General Ledger account (19016) 
 How to create an archive or copy of a company (17616)

Sincerely, 
 Coleen

Sage BusinessWorks

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