Voicing a Check

Question

I have 2 checks that are outstanding from 2014. Both to the same employee but different purposes. I need to reissue these checks, so my question is since these are from 2014 and that year is closed. Is there a way to reissue them other than voiding? If not, than what will this do to the bank reconciliation? 
 Thanks for your help. 
 Angella

Coleen Graber · Answer

Angella - Thank you for your question. We have a resolution in our KnowledgeBase on this topic, please see Resolution #40762 How to void a prior year Payroll check . If you are not planning on reissuing W2s for last year due to this check amount, and if you do not want this re-issued check to be in this years W2 figures, then this resolution offers steps to reissue the check in Cash Management Instant Checks. If you have additional questions on these procedures, please call 800-447-5700 to speak with a support analyst.

Coleen Graber · Answer

Angella - I would recommend voiding the Accounts Payable checks and reissuing. This will give you the proper audit trail for the transaction in AP, GL and Bank Reconciliation. Your option with the void date is that is must be within the last 12 months of your current month date. Keep in mind if do a transaction with a prior date for your transaction, you should then reprint any financials since that date since the detail has since changed.

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