Approving non job related invoices through Sage

Question

How do I utilize in house payable approval process within Sage without using a hot list? Job related payables are attached to a superintendent's hot list. Or if a hot list can be used for non-job related invoices how does that work? 
 Example: Our in house electric bill arrives. AP scans the invoice into SAGE. How does the office manager then get alerted to the fact that there's an invoice in Sage waiting on approval?

Char DeLange · Answer

The hot list items can be viewed via a hot list report instead of the project work center. But for non job invoices your supervisor can run a report of invoices in the review status with job number equal to zero. 
Try 4-1-2 invoice list by vendor. 
Or you might try looking at alerts and set an alert for invoices saved in review status for non job invoices. 
A third option is to have your supervisor use the select invoices to pay window and select overhead invoice type and display invoices in review status

Sage Construction & Real Estate

Approving non job related invoices through Sage

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