How do I enter a per diem amount on a payroll check?

Question

How can I enter a per diem amount on a payroll check? I usually make a separate check and I want to do it on payroll.

shelasgoodfello · Accepted Answer

What do you mean by "classified as payroll"? Do you mean appearing as "Labor" in the job costs or in the GL as a payroll liability? 
 The check should be payroll and the amount of the per diem is added to the payroll check as "Adds". Unfortunately the per diem amount is added as "Labor" for job costing. That is something I wish Sage would allow you to change. Unfortunately I haven't been able to discover a way to alter this. 
 On the GL, I believe Sage is be set so the per diem calculation is applied to the Travel expense account. not payroll liabilities. If your setup is applying per diem to payroll liabilities, you might check the Per Diem payroll calculation in the 5-3-1 window and make sure the calculation is set to the right expense accounts 
 Hope this helps.

shelasgoodfello · Answer

Per diems can be entered in the 5-2-2 window by selecting the next available row and entering the date, job, phase, cost code, comp code and department as if you were entering regular hours on a record. The only difference is the pay type and pay rate. Pay type for per diem is 8 and the pay rate is the amount of the per diem. No hours or pay group should be entered. In fact I believe the system will not allow entry of hours for pay type 8. 
 Hope this helps.

Char DeLange · Answer

When you do it that way you are not able to job cost it appropriately. When you use the pay type peri diem on the timecards you can job cost to a specific job and it fills in the per diem calc on the calculations tab. If you only use the calculation then it divides the per diem between all jobs on the timecard which typically isn't correct

Sage Construction & Real Estate

How do I enter a per diem amount on a payroll check?

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