Purchase Orders - Received doesn't match AP Invoices applied

Question

The total amount shown as 'received' in the bottom part of the purchase order screen is significantly higher than the total amount of invoices applied against the purchase order. Any ideas?

Char DeLange · Answer

Ah, yes, I can see from the picture sales tax was a line item. Using the sales tax district is a better idea. But if you choose to continue the old way, just switch the qty and price for the sales tax so that you can "receive" partials based on the invoice amount.

Char DeLange · Answer

The sales tax district at the top does not add a line item on the PO, it adds it to the totals at the bottom. So if you stop adding tax manually to your POs it will eliminate the issue.

Char DeLange · Answer

click on the invoices button at the bottom and look at the qty received on the invoices. If it doesn't match, then someone is manually entering the value in the To Date column. Typically we do a qty at a price. If the price is a lump sum, you can reverse the qty to be the lump sum and change the price to 1.00 to allow multiple receipts at different values. When you use a qty of 1, you can only receive against that line once.

Sage Construction & Real Estate

Purchase Orders - Received doesn't match AP Invoices applied

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