If there is a payroll archive for 2023, open that, and go to employee.  select ACA tab.

select the correct options for each row where applicable.  If employee was there the whole year you can 

Code Series 2 is used for Safe Harbor Line 16 for Form 1095-C and address:

• Whether the individual was employed and, if so, whether he or she was full-time or part-time
• Whether the employee was enrolled in coverage
• Whether the employer is eligible for transition relief as an employer with a non-calendar
year plan or as a contributor to a union health plan
• Whether coverage was affordable and, if so, based on which IRS safe harbor

But unfortunately you will have to restart it in main co for 2024.  And new hires only get codes for the months they work, not the whole year, same with people who leave

Yes we understand that & have it now set up for 2024. But we never utilized this. So now I am thinking I have to go through every employee last year, 2023, and calculate their ACA hours worked per pay period in order for me to submit electronically. Each employee was never set up for this tracking. 

Report 5-4-3-31 should help with those ACA hours

Yes it would help if that feature was utilized. It was not. Therefore no hours for ACA was tracked.

The information from that report comes from the ACA Hours field in the header of a payroll record, which calculates those hours whether the employee has the ACA info filled out or not. For employees who were not covered all year, you can just look at only the months they were covered.

Yes, correct. That's what did not calculate for me!!! All my employees have a blank there, no hours. 

Do you pay everyone via salary?  It only tracks hours if you put hours in the timecard

I might be missing something here, but we also were surprised that we needed to prepare the 1094/1095-B this year.  The B seems much easier than the C.  The form didn't request anything regarding hours.  Those employees that are not paid by the hour were able to be added once I was inside of Aatrix.  But maybe that is the issue - I filed electronically through Aatrix and it pulled most everything over, even though we were not set up to track in 2023.

Are you DEFINITELY over 50 employees for the year, or "on the cusp" and need to determine full time equivalent?  That would be the only reason to be concerned about going back and tracking hours.

You don't necessarily need to go back to each employee file to set up for 2023.  You can enter all information directly during the Aatrix run.

I don't think you get to pick which form you file, they are required for different cirumstances.  One is for companies who have an insurance company, the other is for companies that are self insured.  But I could be wrong, that might be even a different form number.  But if people are salary they are assumed to be full time, and that's really what you are determining.  The hours are used to add up people who are not full time to create full time equivalents.  

I forgot that you could do that, but then you don't have the info in Sage. 

I think they said they already have 2024 set up.