yes I believe you have to set them up.  Check out the link below

www.irs.gov/.../n-20-54.pdf

Yes I think you have to  put them on the W-2

Check out this link

https://www.irs.gov/pub/irs-drop/n-20-54.pdf

Thanks, Vikki!

Does anyone know how Aatrix is handling this requirment?

What description should be used in Box 14? We followed Sage's information using Pay IDs COVIDSICK and COVIDFMLA.  However the box 14 description box only holds 8 characters.  So that's one character short of using the full Pay ID.  The IRS notice says each pay should be labeled.  But it doesn't suggest the descriptions or labels to use.  Anyone have advice on what descriptions/labels to use?.

HI Robyn, Did you follow KB 108046 for the descriptions of the COVID pays on the W2s?. It has to use a formula to be able to include the descriptions outlined and the formulas need to be named exactly as they are documented on that KB

No I wasn't aware of this KB.  This is exactly the information I was looking for.  Thank you so much.

Denise, Ours were set up in accordance to KB 108046.  But on the W2 form (through Atrix) the label over laps the money value on the Federal W2.  Have you run into this?

Are you referring to the it overlapping when viewing in the Aatrix preparer window, or actually overlapping the amount on the printed form?

I am going to test it now

Also does it only overlap when employee received over a certain amount in COVID emergency FMLA?

The reason I am asking is because as long as the amount is under 10,000.00 for each type of COVID emergency pay it should be able to fit into the box without overlapping. However it looks like if it's more than 9999.99 it may overlap., I am going to test to see if it overlaps when employee received maximum COVFMLA10

Pay ID COVIDFMLA - Emergency Family and Medical Leave Act:

• An employee who is unable to work because of a need to care for an individual subject to quarantine, to care for a child whose school is closed or child care provider is unavailable for reasons related to COVID-19, and/or the employee is experiencing substantially similar conditions as specified by the U.S. Department of Health and Human Services can receive two weeks (up to 80 hours) of paid sick leave at 2/3 the employee’s regular rate of pay up to $200.00 per day (or $2,000.00 in the aggregate).  Maximum amount for each employee would be $2000.00 (80 hours * 25.00 per hour)

Pay ID COVFMLA10 - Emergency Family and Medical Act:

• An employee who is unable to work due to a need to care for a child whose school is closed or child care provider is unavailable for reasons related to COVID-19, may in some instances receive up to an additional ten weeks of expanded paid family and medical leave at 2/3 the employee’s regular rate of pay up to $200.00 per day Maximum amount would be $10,000.00,

Pay ID COVIDSICK - Emergency Paid Sick Leave Act:

• The Act provides that employees of eligible employers can receive two weeks (up to 80 hours) of paid sick leave at 100% of the employee’s regular rate of pay up to $511.00 per day (or $5,110.00 in the aggregate) where the employee is unable to work because the employee is quarantined, and/or experiencing COVID-19 symptoms, and seeking a medical diagnosis. Maximum amount would be $5110.00

Denise

What they are required to  have on the print out is the following:

EPSLA$200    1515.44  This would be the fund, the amount they could recieve, then the actual

This on the Federal W2 that goes to Social Security (Copy A) looks like:

EPSLA$2001515.44

On others, the amount will actually overlap. I feel the font set for this page is too big!  It's bigger than the previous pages where the data looks fine.

What do you think? 

Mary

I am having this same issue.  Box 14 label is running into the data on the W2 when it is printed

Regina,

We finally reached our senior support person.  She was able to duplicate.  She did a request from Atrix to change the font, but they would not do it.  (She was not happy!)  So what we did we adjusted the label.

Instead of the EPSLA$200, we changed it to $200EPSLA .  Now the box looks like this: 

$200EPSLA1515.44

The best we could do to get the W2's out.  Seems like a big blunder by Atrix to me, but luckily we only had 2 people.  If the value is over 9,999.99, it seems to me that it would overlap, but again we did not have anyone that high.  Sorry I could not be more helpful.

How did you change the label?  I can't figure that out. 

There are two ways to change the label in Sage 300 CRE payroll. It can be changed on the setup of the W2 form, or it can be changed in the Aatrix preparer window, 

In the Aatrix W2 Preparer window:

• Double click on the Box 14 colum heading "EPSLA$511". The Name Column - Box 14 window will open. Enter "511EPSLA" (without the quotes) in the box to the right of "Enter text to print in Box 14 on Form W-2:" then click [OK].
• Double click on the Box 14 colum heading "EPSLA$200". The Name Column - Box 14 window will open. Enter "200EPSLA" (without the quotes) in the box to the right of "Enter text to print in Box 14 on Form W-2:" then click [OK].

From what i am understanding COVID/FMLA pay related to box 14 on the W-2 only needs to be reported if that person is self-employed - if you have all employees set up it is not required?  Does this sound right?

No. If your company paid employees emergency Sick and/or FMLA wages these pays do need to be reported on the W2. Did you report covid pays on your 941 reports?  Please discuss your requirements with your tax accountant.