Hi Capstone Construction Ltd,

The best practice to correct GL accounts on a Payroll check is to void the check, make the corrections, and post it again. More information can be found in knowledgebase article 46227 How can I edit or change the General Ledger account used for Payroll entries?

Alternatively, you can make corrections in your payroll setup so the correct accounts are used going forward and record entries in General Ledger to move the amounts for any previously posted checks.

Thanks!

Hi Jesse, 

Thanks for this information. In voiding the check and reissuing the check in a prior month (say Feb 2021) that has already been closed will this be able to post to JC & the GL? The prior month is still in the current year. I know Payroll is sensitive when making an entry to a prior closed period. 

Hi Jesse, 

Thanks for this information. In voiding the check and reissuing the check in a prior month (say Feb 2021) that has already been closed will this be able to post to JC & the GL? The prior month is still in the current year. I know Payroll is sensitive when making an entry to a prior closed period. 

Posting to JC and GL should not be a problem.  However, I'm concerned about the Subject-To amounts getting out of sorts when you backdate and reissue.  I'm not familiar with intercompany or divisions, but I think you may consider using a current payroll period, issuing a new check where the bad data is entered exactly as it was before, only as a negative, and on the same new check, entering the correct data the way you intend it to be.  Process the new check which should have net pay of zero.  Because we cannot control Subject-To amounts, it seems to me the best solution.  Otherwise, you may have to use the painful PR Tool of Recalculate Subject-To. 

Also, you might consider Help-Support-Knowledgebase,  Solution ID: 21594