Credit Card Payment Process

SUGGESTED

Good Morning

We are layering in additional internal control measures for our AP/credit card procedure using Timberscan/Sage 300.

Does anyone have a procedure they can share when these responsibilities are split between two people?

One person is responsible for the entry of the invoice/receipt in Timberscan and exporting into Sage.

Another person is responsible for the credit card payment portion.

There is a lag time between the time the invoice enters Sage and the credit card payment gets posted.   There exists a slight possibility of the "open" invoice paying paid by check before the credit card entry is made.  Any ideas on how to work around this?

Thanks

Parents
  • 0
    SUGGESTED

    We separate our credit card invoices using payment dates. We pay material invoices every Friday and subcontract invoices are always the 25th of the month. When we started using the credit card system, we made Saturdays the payment date for the cc invoices. That way, when we ran the Select Invoices to Pay for Friday, the cc invoices wouldn't be included. 

    Hope this helps!

Reply
  • 0
    SUGGESTED

    We separate our credit card invoices using payment dates. We pay material invoices every Friday and subcontract invoices are always the 25th of the month. When we started using the credit card system, we made Saturdays the payment date for the cc invoices. That way, when we ran the Select Invoices to Pay for Friday, the cc invoices wouldn't be included. 

    Hope this helps!

Children