After calculating depreciation, you can later generate the same depreciation expense report from within the Report Definition window. But as you pointed out, that is limited to the current reporting period. The program does not archive or store data from previous calculation runs. If this is important to you, I recommend that you export the depreciation expense report into a file each time you calculate depreciation. Consider saving these files in an archive folder on your work station.

My problem is that -let's say if I run it as of last ME 02/29/2016, I will have 6 lists of assets (all has existed since 2014) But, if I run it as of 01/31/2016 or 06/30/2015 or any other ME, it will not show the same 6 lists of assets. It sometimes show none or few assets and I cannot figure out why or how to fix it. Thoughts? thank you!

Candidly, my thoughts are that you are untrained and you are trying to "wing it" when calculating depreciation expense but you don't really know what you are doing.

Have you completed the Basic Depreciation and/or Intermediate classes offered from Sage U? I recommend that you ask your boss for help to get you the training that you need in order to competently perform the duties of your office.

Meanwhile, there are any number of reasons why you cannot see the depreciation expense on assets for a calculation run from last year. One possible reason is because of a period close that has been set. But another reason could be because you are not correctly calculating depreciation. I recommend that you access the Sage Knowledgebase which is available from a variety of locations. One is from the navigation pane when working in the Assistance Center function of your SFA--Depreciation software. But another is from the home page of this community on the Sage City website.

Once on the Sage Knowledgebase, type in your topic, e.g., "How to calculate depreciation." Take a look at the help resources and ensure that you have a clear understanding on the procedures for calculating depreciation.

One final thought. When teaching the Intermediate class, I show students how to calculate depreciation for a previous period. But I also make this caveat very clear. In my opinion, the reasons need to be compelling in order to justify calculating depreciation for a prior period such as a year ago. This is because your depreciation expense figures may not be what you expected to see for that old period of time. This is due to assets that today are no longer in the active state that they were in when you initially ran depreciation for that period of time. E.g., you may have assets today that are now disposed or have been transferred or are have been inactivated or other. These assets will be excluded if you run depreciation for a period of time that occurred in the past. The further you go back in time, the greater this list of assets which will be excluded from the depreciation expense report. This is due to the constant changes that are occurring to your assets as you move downstream in time.

Hi Bob, thank you for your reply. You are correct that I have not had any formal training using Sage FAS. But, I have used Sage FAS for few years in few different companies. This is the first time that I feel the report produced for the date that I want (other than the current reporting period) is incorrect.
It is might be due to how the period close is set differently at my current company or some setup that I need to find out more.
I know how to read reports if some assets has been transferred/ disposed/inactivated.
Anyhow, my question was that if I ran report on current period 02/29/2016 and 01/31/2016.......I got very diff reports (considering during that period, there is no asset disposed/transferred/inactivated/fully depreciated) - I got 10 assets with significant values for 02/29/2016 report and no asset listed on my 01/31/2016 report.
If your suggestion is for me to take formal training, then I thank you for your answers.

Hello TS83,

Is the report that you are working with the Depreciation Expense Report by chance? If that is correct then this report is date sensitive, which means that the date you specify to run the report for is being matched to the assets current through date. If you ran depreciation for all assets through to 2/29/2016 then most or all assets do have a current through date of 2/29/2016. The application does not keep an archive of historical run reports for the Depreciation Expense report to be ran for prior or future periods. The report will show the assets for the most current calculated period that was done.

As you want a report for the month prior to the current reported period then I can suggest to follow the steps inside by clicking this link: How to run a report for a past or future period. This will help you get the report for a prior period. However as Bob mentioned this can alter the report totals based on any changes made after that date for the assets like transfers, disposals or any changes to the depreciation related fields.

We hope this helps.

~ Lovisa