generate automatic entry

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Can Timeslips automatically generate a disbursement entry based on a percentage of fees billed to a specific client?

I have a client that wants me to bill my office disbursements as a % of total fees billed, not as individual items.  To do this, I enter our fees according to date and reference #.  I then generate a pre-bill worksheet for the desired date range, then manually add up the total fees for each reference #, manually calculate 8% of the fees billed for each reference number, and then create an expense slip for the amount for each reference number. 

This process is time-consuming and prone to errors, especially when I have to revise the fee slips for some reason before printing the bill. 

Is there some way that I can make Timeslips do this manually?

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  • 0

    One way to do this, if you are not charging sales tax, is to setup a sales tax item and apply it to fees for this client. You can rename it and make it look pretty good.

    The other way would be to set the bill arrangement for Time Charges to be Adjust total charges. Then put in the percentage adjustment with a message. If you will continue to enter expenses you could set the bill arrangement for expenses to flat fee = 0 with duration job. This will effectively bill the expenses at $0 or you can make all the expenses do not bill or no charge. You could also set the bill arrangement 1 to hold all expense charges.

    The best option will depend on how you want the bill to look and what type of reports you will need to run.

  • 0 in reply to Caren2

    thx Caren.  We have a goods and services tax, so assume option 1 won't work because Timeslips won't charge tax on a sales tax item?

    With option two, when I generated the worksheet it looks like it calculates "total billable fees" as actual hours x rate, and then recalculates "total of fees (time charges)" as billable fees + the 8%.  In the bill, can you get that 8% to show up as a line item?

  • 0 in reply to Eveline

    In the bill layout you can change it to show adjustments after charges.

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