We understand that there may be some confusion among users regarding how the delete and termination function works on Sage Business Cloud Payroll. We want to ensure that all users feel at ease, so we have created a table that clearly outlines the differences between these two functions.
Read below to clear up any confusion.
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Delete function |
Termination function |
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When should you use the function? |
The delete function may be used in various scenarios, including:
The delete function is available during the period in which you added the employee. For example, if you added an employee in the current month/week or biweekly cycle, you can only delete them within that same period. Once you roll over to the next period, the payroll system will prohibit you from deleting employees |
The termination function is used for the purpose of employee termination. You can use the termination function in any given period, even if an employee only worked for one month or one week, however, you cannot terminate an employee from your previous tax year. |
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What is the impact of this function? |
When an employee is deleted, all data and financial records related to their payroll will no longer be accessible |
After an employee is terminated on payroll, their financial records will still be accessible on payroll. |
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What happens after using this function? |
Once an employee is deleted, it is as if they never existed. Therefore, if you mistakenly deleted an employee, you must re-add them by capturing all their details once again |
If you have not excluded terminated employee(s) from your tax certificate submission, they will be included on your Tax certificates |
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Knowledge Base Article on how to perform this function |
Sharon- AME Country Lead